Job Summary and Mission

This position contributes to the success of wizlynx group by providing back office operational support, governance and compliance, as well as effective global administration role.

 

Summary of Key Responsibilities      

Responsibilities and essential job functions include but are not limited to the following:

• Ensure Office General Administration work are done at optimum level.
• Perform payroll, staff claims, HR functions, Invoicing, Liquidity reporting, Accounts and Payments with high quality and timely manner.
• Ensure best sourcing implementation, procurement and price negotiation for corporate purchase.
• Assist Wizlynx Group of companies internal secretarial/administrative task.
• Assist in sales process such payment tracking, payment collection, documentations and company events.
• Assist simple IT account administrative task and time sheet closure for staff on monthly basis.
• Identify, suggest and improve corporate operations to be efficient and effective.
• Perform simple employee training.
• Minutes writing for any meeting discussion.

 

Summary of Ideal Experience, Skills, Knowledge, and Abilities

EXPERIENCE

• Extensive Administration Skills
• Knowledgeable in dealing with staff payroll such as monthly deduction/contribution as required by the Act such as Mandatory Provident Fund (MPF).
• Experienced with procurement/purchasing process, ie: co-ordination with contracted suppliers (items for office supplies) on price negotiation and delivering of goods arrangements.
• Experienced in administration of business travel (local/overseas) for company’s staff business trip.
• Computer literacy with Microsoft Word, Excel, Power Point, Email and Internet

 

LANGUAGE SKILLS

• Good spoken and written language with English, Cantonese and Mandarin

KNOWLEDGE, SKILLS, AND ABILITIES

• Team oriented, can work independently or in group
• Flexible attitude, reliable, responsible, proactive in work
• Customer friendly approach and appearance
• Result oriented
• Passion for continuous learning and personal growth, highly motivated and driven, with strong desire to excel in career path
• Willingness to travel

 

KEY PERFORMANCE INDICATORS / MEASURES OF SUCCESS

Financial

• Ensure proactively assess cash flow (monthly) and accounts accruals.  
• Manage sales tracking records and distribute invoices to all customers (external and internal and financial transactions/expenses logged on time.
• Ensure task related to Company Secretary, Finance & Accounting are well administrated and compliance

Operational

• Closure of staff monthly timesheet on timely manner.
• Ensure administration of IT account task for all staff is in order.
• Ensure general office related tasks are well organized and administered.
• Assist and manage corporate events, including trade shows, international meetings, corporate retreats, company outings, conferences etc.

Human Resources

• Ensure Employee Handbook remains active/current (lifecycle accordingly).
• Ensure recruitment process are well managed and compliance. 
• Ensure employee contracts, CV’s and data are kept current.
• Support centralizing/standardization of company forms and documents.
• Create and implement company newsletter

POTENTIAL CARRER DEVELOPMENT

Opportunity to attend trainings are job scope related ie: Financing, HR and Management.

Advancement to achieve higher job grade. 

Who we are

wizlynx group is an ethical, trustworthy, and vendor agnostic Swiss Cyber Security provider. Our customers rely on us to effectively protect their business and trade secrets against any form of cybercrime, such as malware outbreak, malicious insiders, cyberattacks, cyber espionage, data leakage, and more.

We live and breathe Cyber Security!  For this reason, we have designed a service portfolio that covers the entire risk management lifecycle to ensure our customer benefits the most from our passion and experience, but primarily to maximize their protection.

Our Cyber Security Service rely on highly skilled security professionals and penetration testers with long-lasting experience, both in defense and offense, while holding the most recognized certifications in the industry.

Apply now if you think you are a good match!  We will respond to let you know what the next steps are, but in the meantime feel free to check us out:  https://www.wizlynxgroup.com/