Job
Summary and Mission
This
position contributes to the success of wizlynx group by providing back office
operational support, governance and compliance, as well as effective global
administration role.
Summary
of Key Responsibilities
Responsibilities
and essential job functions include but are not limited to the following:
- Ensure
Office General Administration work are done at optimum level.
- Perform
payroll, staff claims, HR functions, Invoicing, Liquidity reporting, Accounts
and Payments with high quality and timely manner.
- Ensure
best sourcing implementation, procurement and price negotiation for corporate
purchase.
- Assist
Wizlynx Group of companies internal secretarial/administrative task.
- Assist
in sales process such payment tracking, payment collection, documentations and
company events.
- Assist
simple IT account administrative task and time sheet closure for staff on
monthly basis.
- Identify,
suggest and improve corporate operations to be efficient and effective.
- Perform
simple employee training.
- Minutes
writing for any meeting discussion.
Summary
of Ideal Experience, Skills, Knowledge, and Abilities
EXPERIENCE
- Extensive
Administration Skills
- Knowledgeable
in dealing with staff payroll such as monthly deduction/contribution as
required by the Act such as Mandatory Provident Fund (MPF).
- Experienced
with procurement/purchasing process, ie: co-ordination with contracted
suppliers (items for office supplies) on price negotiation and delivering of
goods arrangements.
- Experienced
in administration of business travel (local/overseas) for company’s staff
business trip.
- Computer
literacy with Microsoft Word, Excel, Power Point, Email and Internet
LANGUAGE
SKILLS
- Good
spoken and written language with English, Cantonese and Mandarin
KNOWLEDGE,
SKILLS, AND ABILITIES
- Team
oriented, can work independently or in group
- Flexible
attitude, reliable, responsible, proactive in work
- Customer
friendly approach and appearance
- Result
oriented
- Passion
for continuous learning and personal growth, highly motivated and driven, with
strong desire to excel in career path
- Willingness
to travel
KEY
PERFORMANCE INDICATORS / MEASURES OF SUCCESS
Financial
- Ensure
proactively assess cash flow (monthly) and accounts accruals.
- Manage
sales tracking records and distribute invoices to all customers (external and
internal and financial transactions/expenses logged on time.
- Ensure
task related to Company Secretary, Finance & Accounting are well
administrated and compliance
Operational
- Closure
of staff monthly timesheet on timely manner.
- Ensure
administration of IT account task for all staff is in order.
- Ensure
general office related tasks are well organized and administered.
- Assist
and manage corporate events, including trade shows, international meetings,
corporate retreats, company outings, conferences etc.
Human
Resources
- Ensure
Employee Handbook remains active/current (lifecycle accordingly).
- Ensure
recruitment process are well managed and compliance.
- Ensure
employee contracts, CV’s and data are kept current.
- Support
centralizing/standardization of company forms and documents.
- Create
and implement company newsletter
POTENTIAL
CARRER DEVELOPMENT
Opportunity
to attend trainings are job scope related ie: Financing, HR and Management.
Advancement
to achieve higher job grade.
Who we are
wizlynx group is an ethical, trustworthy, and vendor agnostic Swiss Cyber Security provider. Our customers rely on us to effectively protect their business and trade secrets against any form of cybercrime, such as malware outbreak, malicious insiders, cyberattacks, cyber espionage, data leakage, and more.
We live and breathe Cyber Security! For this reason, we have designed a service portfolio that covers the entire risk management lifecycle to ensure our customer benefits the most from our passion and experience, but primarily to maximize their protection.
Our Cyber Security Service rely on highly skilled security professionals and penetration testers with long-lasting experience, both in defense and offense, while holding the most recognized certifications in the industry.
Apply now if you think you are a good match! We will respond to let you know what the next steps are, but in the meantime feel free to check us out: https://www.wizlynxgroup.com/